Department Assistant

Company: One Tech Engineering
Location: Houston
Posted on: February 18, 2026

Job Description:

Job Description Job Description One Tech Engineering is searching for a Department Assistant for a position located in Houston, Texas. The Department Assistant will provide support for the Procurement, Safety, Project Management Section Managers, and Project Controls Section Managers of the Construction group to ensure continuity of daily department functions and operations by collaborating to provide and present department information. The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate will have a High School Diploma/GED and applicable office/clerical experience. Local candidates preferred or open to relocation. This is not a remote position. Department Assistant Responsibilities: Resolves questions regarding the department; research and provide appropriate answers. Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs. Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department. Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates. Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc. Coordinate Lunch & Learns events with outside vendors/subcontractors. Most of the requests come from Procurement Section Managers. Help coordinate all department events. Support the safety department with office-wide PPE needs. Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance. Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission. Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets. Prepare a variety of communication including emails, meeting agendas, and meeting minutes. Responsible for handling sensitive and confidential information. Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained. Book travel arrangements for the Procurement, Safety, Project Management Section Managers and Project Controls Section Managers. Complete expense reports as a delegate for the Procurement, Safety, Project Management Section Managers and Project Controls Section Managers. Assist in maintaining the Construction Fleet Truck. Performs other duties as assigned. Requirements of the Department Assistant: High School Diploma/GED required Applicable office/clerical experience preferred. Advanced knowledge in Microsoft Word, Excel, Access and PowerPoint required. Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills. Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks. Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

Keywords: One Tech Engineering, The Woodlands , Department Assistant, Administration, Clerical , Houston, Texas