Document Specialist/ Administrative Coordinator- Houston, Texas

Company: Gray Hawk Land Solutions
Location: Houston
Posted on: February 18, 2026

Job Description:

Job Description Job Description Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist to work in office in Houston, Texas. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be on site in the downtown area of Houston, Texas. Responsibilities & Qualifications: Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights Create system line lists as requested Conduct in-house ROW and title searches as requested Scan documents into client system(s) of record Add specific metadata to documents in client system(s) of record Must have a proven history of reviewing and understanding land acquisition agreements Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry Must have the ability to learn new systems quickly Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions Must be able to multi-task and work efficiently during high-peak times Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project Excellent written and verbal communication skills Experience providing administrative support to a wide variety of users Represents self with professionalism. Can relate to people from various backgrounds and work well with others Able to work well in a team environment or an individual role Education/Experience: Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects. This position offers full health, vision & dental benefits. Powered by JazzHR Ru6fpC3qgr

Keywords: Gray Hawk Land Solutions, The Woodlands , Document Specialist/ Administrative Coordinator- Houston, Texas, Legal , Houston, Texas